Must-Have For You: The Free Engagement Planning Checklists You Need
Being engaged is an emotional and exciting time marking the start of a couple’s fun adventures together. And the next step is to plan the engagement party.
But many newly engaged couples think that engagement planning requires much work and seems overwhelming. While this event is less in-depth than your wedding day, you must take several steps to create a memorable engagement experience.
We’ve created this simple checklist to stay organized, enjoy the process, and celebrate this time in style.
But our Free Engagement Planning Checklist can be your ultimate companion for a more detailed guide. This printable checklist outlines the nitty-gritty details and major to-dos to craft the celebration with minimum stress and maximum fun. You can also customize the checklist to reflect your unique vision.
8-12 Weeks Before the Party
- Determine the budget and discuss it with your partner or the host.
- Choose a date and time for the engagement party.
- Create a preliminary guest list.
7-8 Weeks Before the Party
- Finalize the guest list.
- Research and visit potential venues.
- Design or select the invitations.
6-7 Weeks Before the Party
- Confirm the venue and make the necessary reservations.
- Finalize the invitation design and get them printed or send them online.
- Brainstorm decoration ideas and themes.
4-6 Weeks Before the Party
- Send out the invitations to the guests.
- Plan the menu and arrange for catering or decide on a self-catered option.
- Gather or purchase the necessary decorations.
2-4 Weeks Before the Party
- Follow up with guests who still need to RSVP to get a final headcount.
- Coordinate with the venue regarding any specific requirements or arrangements.
- Finalize the decorations and purchase any additional items needed.
For a creative and personalized RSVP, check out our RSVP card stationery. They are available in various styles, like Lush Organic Green and White and Terracotta Boho Autumn. You can customize them with your event and desired response options.
1 Week Before the Party
- Confirm all the arrangements, including the venue, catering, and entertainment.
- Prepare a rough outline of the event’s timeline.
- Purchase or prepare any party favors or tokens of appreciation.
1-2 Days Before the Party:
- Review the event timeline and make any necessary adjustments.
- Double-check all the details, including the guest count, seating arrangements, and audio/visual equipment.
Day of the Party
- Set up the venue, including decorations, tables, and chairs.
- Coordinate with the vendors and ensure they have all the necessary instructions.
- Prepare any speeches or toasts if applicable.
- Welcome and engage with guests as they arrive.
During the Party
- Follow the planned event timeline, ensuring a smooth flow of activities.
- Capture photos or designate someone to handle photography.
- Enjoy the celebration and mingle with the guests.
After the Party
- Send thank-you notes or messages to the guests for attending no later than a month after the party.
- Surprise them with a thoughtful gift and a handwritten note if someone hosted the party.
- Reflect on the party’s success and share memorable moments with your loved ones.
This timeline can be adjusted based on your specific circumstances, the availability of resources, and your preferences. Planning an engagement party should be an enjoyable experience, so take your time, stay organized, and celebrate your love with joy and excitement.
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