Top Questions to Ask Your Wedding Vendors (Easily Copy & Paste!)

Planning a wedding can be both exciting and overwhelming, especially when it comes to choosing the right wedding vendors. With so many options, it’s natural to feel a little lost in the process. However, you need to know the right questions you should ask vendors.

Asking the right questions is crucial in finding vendors who can bring your wedding vision to life and make your day run smoothly. We’re here to help you with that!

In this blog, we’ve compiled a list of top questions to ask your wedding vendors, from photographers to florists, DJs to caterers. By asking these questions, you’ll gain a better understanding of each vendor’s experience, style, and approach and be able to make more informed decisions.

So, grab your favorite pen and notebook, and let’s get into it!

Venue

Is the venue available on our desired date?
What is the capacity of the venue?
What is included in the rental fee?
What are the catering options?
What is the alcohol policy?
Are there any noise restrictions?
What is the backup plan in case of inclement weather?
What is the cancellation policy?

Photographer/Videographer:

What is your photography/video style?
Can we see samples of your previous work?
Do you offer an engagement session?
What is included in your packages?
What is your turnaround time for delivering photos?
How long will it take to receive the photos/videos, and what is the format?
What is your policy on retouching or editing?
What is your backup plan in case of equipment failure?
What is your cancellation policy?

Caterer

What is your menu selection?
What is included in your catering packages?
Do you accommodate dietary restrictions?
What is the cost per person?
Do you offer tastings?
What is the service style?
What is the cancellation policy?

Florist

Can you work with our budget?
What is included in your floral arrangements?
Can you show us examples of your previous work?
What is your availability on our wedding date?
Can you accommodate our theme and color scheme?
What is your policy on rentals, such as vases or arches?
Do you offer delivery and setup?
What is your cancellation policy?

Wedding Planner

What is your experience planning weddings?
Do you have a preferred vendor list?
Can you work with our budget?
What is included in your services?
What is your availability on our wedding date?
Can you handle any last-minute changes or emergencies?
What is your cancellation policy?

DJ/Band:

Can you provide examples of your previous work or a demo?
Can you send me your packages?
Do you take requests, and can we provide a playlist?
How do you handle transitions between songs and announcements?
What is your backup plan in case of equipment failure?
What is your policy on overtime or additional hours?

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Top Questions To Ask Your Wedding Vendors

Tips & Notes

Some tips to keep in mind when working with your wedding vendors:

Start early: Begin researching and reaching out to wedding vendors as soon as you set your wedding date. Many vendors book up quickly, especially during peak wedding season, so it’s important to secure your preferred vendors as early as possible.
Do your research: Take the time to research potential vendors thoroughly. Look at their portfolios, reviews, and references, and ask for recommendations from friends or family members who have recently gotten married.
Ask questions: Don’t be afraid to ask questions about the vendor’s services, pricing, policies, and experience. A good vendor should be happy to answer any questions you have and provide clear and transparent information.
Communicate clearly: Make sure you communicate your expectations clearly with your vendors. Let them know what you want and need, and be open to their suggestions and feedback.
Be respectful: Treat your vendors with respect and kindness. Remember that they are working hard to make your wedding day special, and a little bit of gratitude and appreciation can go a long way.
Read contracts carefully: Carefully review all vendor contracts before signing to make sure you understand the terms and conditions. Don’t be afraid to ask for clarifications or negotiate terms if necessary.
Stay organized: Keep track of all your vendor contracts, invoices, and correspondence in one place to stay organized and avoid any confusion or misunderstandings.
Provide feedback: After the wedding, provide feedback to your vendors. Let them know what you appreciated and any areas where they could improve. This can help them to continue to improve their services and benefit future couples.