Wedding Stationery Checklist: What You Need for Your Big Day

Your wedding stationery is not just about invitations; it sets the tone for your big day and plays a crucial role in creating the overall aesthetic. It encompasses all the paper goods used throughout the wedding planning and the day itself, including signage, menus, seating charts, and more.

In fact, wedding paper goods are like the final touch that brings all the wedding details together. However, the list of items on a wedding stationery checklist can be extensive, and it can be overwhelming to decide what to include. You should choose the essential items and skip or find alternatives for those that are unnecessary.

To make it easier, we have created a comprehensive stationery checklist with a how-to guide for designing and purchasing each item.

Wedding Stationery Checklist

Save the Date Cards – These cards are typically sent out 6-12 months before the wedding to give guests notice and ensure they can attend.
Wedding Invitations – These should be sent out 6-8 weeks before the wedding, or earlier if many guests are traveling from out of town.
RSVP Cards – These are included with the wedding invitations and allow guests to RSVP with their attendance or regrets.
Reception Cards – If the reception is at a different location than the ceremony, reception cards can be included in the invitation suite.
Accommodation Cards – If you have reserved a block of hotel rooms for guests, an accommodation card can be included in the invitation suite.
Ceremony Programs – These are often given to guests as they arrive at the ceremony and can include information about the wedding party, the ceremony order, and any special instructions.
Menu Cards – If you are having a seated meal at the reception, menu cards can be included at each place setting.
Place Cards – These are used to indicate where guests are seated at the reception and can be tented or flat.
Table Numbers – Table numbers help guests find their assigned tables at the reception.
Escort Cards – If you are not using place cards, escort cards can be used to direct guests to their assigned tables.
Thank You Cards – These are sent to guests after the wedding to express gratitude for their attendance and any gifts they gave.
Envelopes – It’s important to have envelopes for all of the above items, including return envelopes for the RSVP cards.
Stamps – Make sure you have enough postage for all of your envelopes.
Seating Chart – A seating chart can be helpful for guests to find their assigned tables.
Signs – Signs can be used throughout the ceremony and reception to direct guests to different areas, such as the ceremony location, restrooms, or the bar.
Programs for Additional Events – If you have additional events such as a rehearsal dinner, bridal shower, or engagement party, you may want to create programs for these events as well.
Calligraphy or Printing Services – Consider hiring a professional to address your invitations or create custom designs for your stationery.
Special Accommodations Cards – If you have guests with special needs or dietary restrictions, you may want to include special accommodation cards with their invitation.
Post-Wedding Announcements – If you’re having a small or intimate ceremony and plan to have a larger celebration later, post-wedding announcements can be sent to invite additional guests.
Wedding Favors – If you plan to give your guests wedding favors, consider including a small note or tag with your stationery to thank them for attending.

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Wedding Stationery Checklist_ What You Need For Your Big Day

Tips & Notes

Consider working with a stationery designer to create a cohesive and personalized stationery suite.
Don’t forget about other stationery items such as rehearsal dinner invitations, welcome bags, and programs for any pre-wedding events.
Be sure to proofread all stationery items to avoid any errors or mistakes.
Consider including personal touches such as custom monograms or handwritten notes in your stationery suite.
Above all, have fun creating your wedding stationery and enjoy your special day with your partner and loved ones.