Free Airbnb Wedding Planning Checklists
Picture saying “I do” against towering mountains, serene lakes, or charming vineyards. Airbnb properties often boast picturesque settings with a captivating ceremony and reception atmosphere.
Since these properties are not traditional wedding venues, you might have trouble figuring out how to start planning an Airbnb wedding. So, we’ve compiled a checklist to help you know exactly what to do a few months before your big day.
9-12 Months Before the Wedding
Start Early and Communicate
- Determine your budget and guest list.
- Decide on the overall wedding theme, style, and color scheme.
- Book an Airbnb venue as early as possible because popular properties can be booked quickly.
- Communicate with Airbnb hosts to discuss your wedding plans, including the number of guests, event details, and any specific requirements.
- Send out save-the-date cards or emails to your guests.
6-9 Months Before the Wedding
Send Invitations and Decide on Menu Options
- Send out wedding invitations.
- Follow up with guests who still need to RSVP to determine the final headcount.
- Plan the menu and consider the guests’ dietary restrictions or cultural preferences.
To help you set the tone for your wedding, we’re excited to introduce our customizable Free Wedding Invitations and Stationery. Our Rustic Eucalyptus Greenery and Modern Sage Green and Gold are perfect for Airbnb wedding invites.
We’re excited to see our Lilac Lavender and Plum or Burgundy Blush Fall as your RSVP cards. We also want your dinner menu to look elegant and eye-catching, so why not check out our Elegant Navy Blue Pink Dinner Menu Card?
Consider Location and Amenities
- Consider the location’s scenery, ambiance, and proximity to local attractions for your guests.
- Consider the property’s amenities, including parking, sufficient indoor and outdoor spaces, and a fully equipped kitchen for catering.
3-6 Months Before the Wedding
Accommodations for Guests
- Help your guests find suitable accommodations near the Airbnb venue.
- Provide guests with a list of nearby Airbnb listings or suggest alternative hotels.
- Consider negotiating group rates or booking multiple units within the same property to accommodate larger groups.
Check Local Regulations and Permits
- Research local regulations and permits required for hosting a wedding event at an Airbnb property.
- Ensure to comply with all legal requirements to avoid any last-minute surprises or issues.
Plan for Vendor and Supplier Logistics
- Check if the Airbnb property allows external vendors or if they have a preferred vendor list.
- Discuss logistics with your vendors, such as setup and breakdown times, access to power outlets, and any specific requirements they may have.
1-3 Months Before the Wedding
Visit the Property or Arrange a Virtual Tour
- Visit the Airbnb property in person or arrange a virtual tour to understand the space better.
Prepare for Inclement Weather
- Have a backup plan in case of inclement weather for an outdoor ceremony or reception
- Ensure that the Airbnb property can accommodate an indoor event, or consider renting a tent.
2-4 Weeks Before the Wedding
Clear Communication with Guests
- Provide your guests with clear directions to the Airbnb property, especially if it’s in a remote or unfamiliar location.
- Share detailed information about parking, nearby accommodations, and any transportation options.
Wedding Week
Leave Time for Set-Up and Clean-Up
- Coordinate with the Airbnb host to ensure you have enough time to transform the space to your liking and leave it in the condition agreed upon.
- Plan ample time for clean-up after your wedding day.
- Pack your bags for the wedding weekend.
- Delegate tasks to trusted family members or friends.
- Take some time to relax and enjoy the moment before your big day.
An Airbnb wedding is a captivating way to exchange vows in breathtaking locations beyond traditional venues, be it an elopement or an intimate wedding. And this checklist can be your starting point to stay organized and create an unforgettable experience.
We understand the importance of planning your dream Airbnb wedding with meticulous attention to detail. To help you along this exciting journey, our Free Airbnb Wedding Planning Checklist includes more detailed aspects of wedding planning. You can customize this printable checklist according to your unique requirements.
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